About Clear Seas

Clear Seas is a Canadian not-for-profit organization that provides independent fact-based information to enable governments, industry, and the public to make informed decisions on marine shipping issues. We work to build awareness and trust so that all people can feel a part of the marine sector. Our vision is a sustainable marine shipping sector that is safe, vibrant, and inclusive, both now and for future generations.

The Programs Coordinator will support the Research, Communications and Indigenous Programs teams and contribute to Clear Seas’ growing work in the marine sector. This role focuses on administrative and program coordination tasks to help program leads deliver effective and efficient initiatives. Delivering these programs requires experience working with Indigenous communities, strong communication skills, and solid project coordination capabilities.

At Clear Seas, our commitment to reconciliation is reflected in how we work and how we learn. We value Indigenous-led research and collaboration to better understand how marine shipping affects Indigenous lands, waters, and ways of life. Our work adheres to OCAP® principles and is guided by Two-Eyed Seeing, which brings together the strengths of both Indigenous and Western knowledge systems. Working at Clear Seas means participating in a personal and organizational journey toward reconciliation grounded in respect, learning, mentorship, and accountability.

Position Summary

The Programs Coordinator plays a key role in supporting all Clear Seas’ Programs by providing administrative, logistical, and coordination support to program leads. While this is primarily an administrative and coordination-focused role, it is grounded in culturally respectful engagement, mentorship, and learning.

The coordinator will support program leads to sustain and grow the three pillars of Clear Seas’ operations:

• Research and Knowledge Mobilization
• Indigenous Programs
• Communications

Your work will directly support all three areas and strengthen the bridge that connects them together. The role offers meaningful opportunities for professional growth, hands-on learning, and developing skills in community engagement and program management.

We welcome applicants from all Nations and all pathways, whether your experience comes from community roles, cultural knowledge, professional work, education, or lived experience. Training and ongoing support will be provided.

This position reports to the Research Manager and works closely with Clear Seas’ Indigenous Programs and Communications teams.

Key Responsibilities

Program Administration & Coordination:

• Organize meetings and workshops for the Shipping and Ocean Conservation Integration (SOC-I) program, including scheduling and logistics.
• Assist in preparing materials for workshops, presentations, and meetings.
• Maintain program files and track program activities.
• Update and maintain HubSpot programs contacts and related databases.
• Support communication tasks, including drafting newsletters and program updates.
• Prepare and submit invoices for programs activities.
• Coordinate travel, meeting briefings, and take meeting minutes.
• Assist with program reporting, evaluation, and continuous improvement.

Program & Community Support:

• Participate in mentorship opportunities for interns and program participants.
• Identify opportunities to integrate Indigenous Knowledge and perspectives into Clear Seas’ programs, research, and communications.
• Support program leads in building awareness of Clear Seas within Indigenous communities and organizations.
• Research communities and gather information to inform programs, communications, and engagement efforts.
• Support ongoing implementation and evolution of Clear Seas’ reconciliation commitments.
• Stay informed about current issues and priorities facing Indigenous Peoples in Canada, particularly related to marine environments.

Preferred Qualifications & Attributes

We welcome applicants with a broad range of lived, academic, and community-based experiences. Equivalent combinations of education and experience will be considered.

• Experience working in or with Indigenous communities.
• Experience in community engagement and understanding of Indigenous protocols.
• Excellent interpersonal skills, including communication, collaboration, and conflict resolution.
• Project coordination or project management experience (formal training is an asset).
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Interest in mentorship, both learning from and supporting others.
• Commitment to personal and professional growth, including learning from Indigenous mentors, Elders, and Knowledge Keepers.
• Strong written communication skills, including drafting newsletters, reports, and program updates.
• Familiarity with the not-for-profit sector; experience with grant writing is an asset.
• Entry level or mid-level Digital Marketing skills.
• Knowledge of social media channels.
• Knowledge of marine shipping is an asset.
• Proficiency in English is required; bilingual English/French is an asset.

Preference will be given to candidates who identify as Indigenous (First Nations, Inuit, or Métis), pursuant to Section 42 of the BC Human Rights Code. Applicants who wish to be considered under this preference are encouraged to self-identify.

Location

Clear Seas is a remote organization with employees across Canada. The Programs Coordinator will work remotely, with some travel required for team meetings, conferences, or community engagement. An office space is available in downtown Vancouver for those who wish to use it.

Compensation and Benefits

• $51,000-58,000 per year, commensurate with experience
• Health care benefits paid by the employer
• Vacation and other paid leave
• Retirement savings
• Insurance
• Training and development
• Work flexibility

How to Apply

Please submit your cover letter and résumé to info@clearseas.org.
Include the position title and your first and last name in the subject line.
This posting will remain open until the position is filled.

Clear Seas is committed to building a culturally safe and supportive workplace. We encourage applications from Indigenous candidates with diverse experiences, including those who may not meet every listed qualification. If this role aligns with your skills, values, or lived experiences, we encourage you to apply.